Booth General Information and Guidelines

In accordance with the US Department of Education and the Family Education Rights and Privacy Act (FERPA), the University of Chicago and Chicago Booth may release, without the express permission of a student, information that can be classified as “directory information.” This information includes student name, address, summer address, telephone number, date and place of birth, area of study, dates of program (start date, graduation date, enrollment dates), honors and awards, and degree conferral.

Students must provide written permission to the University of Chicago and Chicago Booth to release any information regarding the student’s academic record (grades, GPA). FERPA does permit disclosure of a student’s academic record to the following parties, without consent, and under the following conditions:

•    School officials with legitimate educational interests;
•    Other schools to which a student is transferring;
•    Specified officials for audit or evaluation purposes;
•    Appropriate parties in connection with financial aid to a student;
•    Organizations conducting certain studies for or on behalf of the school;
•    Accrediting organizations;
•    Appropriate officials in cases of health and safety emergencies; and
•    To comply with judicial order or lawfully issued subpoena.

For a full listing of FERPA guidelines, students should refer to registrar.uchicago.edu/records/ferpa.

Each student is provided a Booth email address and a CNetID user account with a unique password. The assigned user names are unique identifiers and are tied to students’ university identification numbers (Student IDs); therefore, user names cannot be changed. It is the responsibility of all students to monitor correspondence sent to their Chicago Booth email address.

Use of University of Chicago and Chicago Booth systems is subject to the Privacy and Acceptable Use Policy. All users of University of Chicago and Chicago Booth systems should be familiar with its content.

The CNetID provides access to a variety of resources, including:

• Chicago Booth intranet at intranet.chicagobooth.edu
• Chicago Booth email
• Chicago Booth computer labs
• Student Directory
• UChicago Virtual Private Network (CVPN)
• Canvas LMS at canvas.uchicago.edu
• Wireless networking
• Proxy access (reserved library online catalogs)
• my.uchicago

Booth IT policies are posted on the intranet under Technology / Frequently Accessed Resources subsection.

Students needing to update their school record due to an official name change may complete a Name Change, found within My Profile.

Students must provide official documentation of the new name. Acceptable forms of documentation include: a marriage license, driver’s license/state identification, or passport.

All students sign a general risk waiver upon accepting their offer at Chicago Booth. Students may be required to sign additional risk waivers during their time for certain activities in order to participate.

The University of Chicago and Chicago Booth reserves the right to use photos taken during class, programs, and events for promotional purposes.

Students who do not wish to have their photo used in promotional materials should submit a written statement indicating such to the dean of students.

Chicago Booth has taken precautions to secure the personal information available through the Chicago Booth Student Directory. The Student Directory is password protected to allow access by Chicago Booth students and alumni only. Although these precautions should effectively protect any personal information available through the Chicago Booth Student Directory from abuse or outside interference, a certain degree of privacy risk is faced any time information is shared over the internet. Through viewing options provided to students, the Chicago Booth My Profile tool allows students to control personal information available to one another.

Students who do not wish for their contact information to be viewed by other Chicago Booth students have the option when updating their address records in My Profile to check boxes to suppress information. By checking any of the boxes in your home or business address records, your entire address record also will not be viewable to other student users of my.uchicago, the University of Chicago directory.

When traveling to Chicago, London, and Hong Kong for Kick-Off Week, International Weeks, Electives or for any other session weekends/weeks, students should check they have travel and medical insurance that will cover expenses in case of an emergency or medical event as this is not provided by the program.

The University of Chicago fully embraces its responsibility to provide reasonable accommodations to qualified individuals with disabilities according to the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act as amended.

Students must self-identify as an individual with a disability to the Student Disability Services (SDS) to receive reasonable accommodations. SDS staff will engage students in an interactive process to identify necessary services and accommodations to ensure equitable access to university programs and services.

Students are responsible for following the procedures outlined on the SDS website for registering and using disability services and accommodations. All requests for an accommodation must be submitted via the online Student Disability Services Request Form. When access needs are not obvious or visible, disability documentation that meets SDS guidelines will be requested to establish eligibility and reasonable accommodations. SDS staff make accommodation decisions on a weekly basis once all supporting documentation and information has been submitted to SDS. Student eligibility is initially shared with the Booth disability liaison(s), and approved accommodations are implemented by Academic Services.

For more information, you may contact SDS at 773.702.6000 or a Booth disability liaison.

Chicago Booth does not permit vendors selling products or services access to Chicago Booth students via email distribution lists, the online student directory, mailfolders, and/or tables in Harper Center, Gleacher Center, London, and Hong Kong campuses. Vendors may market available products and services by placing an advertisement in Chicago Business. Vendors’ use of student lists must be solely for the purpose of contract and cannot be sold to a third party.

Student use of the name of the school, trademarks, service marks, and logos must be in line with the corporate identity standards described in the corporate identity manual for the business school. These standards apply to printed materials, including letterhead, stationery, and brochures; digital and web communications, including websites, announcements, and invitations; as well as all three dimensional objects such as T-shirts, pens, cups, etc. The Chicago Booth marketing department must authorize all usage.

Failure to comply with the appropriate guidelines will lead to forfeiture of the materials and potential disciplinary action.

Teaching assistants are hired by Chicago Booth faculty to assist students with the educational process for a specific course. Teaching assistants are required to hold office hours, answer email, proctor exams, and may conduct review sessions at the faculty’s request.

Faculty evaluations are administrated virtually at the end of the course. The evaluation asks questions related to the faculty’s performance as well the course content.

Results are summarized and posted on the intranet at intranet.chicagobooth.edu/secure/execmba/academics/cdr/course-evaluations.

Teaching assistants are evaluated on a separate online form.

Chicago Booth uses Canvas, an online learning management tool that provides a common, easy-to-use framework for faculty to develop and disseminate course materials to students. This platform provides wide-ranging capabilities and interactive features to enhance students’ learning experience. Students can access this platform at courses.uchicago.edu.

Important Note: Course materials on Canvas will be removed after a period of time. Students are recommended to download and save all the course materials during course periods.

Student Life and Program Operations teams will create cohort-specific program information sites on Canvas to disseminate logistics information on schedules, study groups, important announcements, and other relevant program information.

SPC is an elected leadership group of current Sokolov Executive MBA students whose priority is to enhance the student experience through active collaboration with program leaders, peers, and the Booth community. The program culture encourages open and honest communication between program leadership and students. SPC is not designed to be the sole forum for collecting student feedback. Students are always encouraged to share their thoughts with program staff and deans on an individual and ongoing basis.

The goals of SPC include:

• Promote a conducive learning environment of engaged students, ethical decision-making, and principled leadership;
• Help shape and instill class values and leadership, aligning with the Chicago Booth Honor Code and university standards;
• Elicit ideas and provide student perspectives, insights, and visions to program leadership;
• Provide input on such topics as program culture, activities, closing events, and other needs; and
• Encourage, engage and work together with classmates and the local campus cohort program team to create social and networking opportunities.

Faculty in the Sokolov Executive MBA Program are given the option to record their lectures and provide only registered students access to the recorded media using a secure, online streaming system. The decision to record classes and access to those recordings is completely at the faculty member’s direction. Many faculty will allow recording of their lectures. Students will be informed at the start of the quarter which classes will be recorded and the policy for accessing those recordings.

Although students seated near the front of the lecture hall may appear in the recording, the recordings will be focused on the faculty member and the content presented at the front of the classroom. The purpose of the recordings is to preserve the classroom experience and allow for subsequent review by students. They are a learning resource and never a substitute for class attendance. Recordings will not be distributed to students not registered in the course. Recordings will be available until one month after the course final exam, though faculty may request to have recordings available for a longer time period. Under no circumstances are students allowed to copy, edit, or share any portion of any recorded session; and under no circumstances may a student record any portion of a class or review session on their own. Any such behavior is subject to disciplinary action.

Guests are not allowed in classes. Students should contact their local campus cohort team with any questions.

Student mailfolders are located on each campus and facilitate communication among students, faculty, and program staff. They are not provided for receipt of non–Chicago Booth mail. Students should check their mailfolders frequently. Email is used frequently by the administration, staff, and faculty for communication purposes during the time between class meetings. Sokolov Executive MBA students are required to have an established email account and internet access from a service provider of their choice. Each student is provided with a Booth email account, which can be forwarded to a preferred address such as a student’s personal or work email account.

Program administration maintains official distribution lists for use by program staff and faculty to communicate official Booth announcements.

• axp25official@lists.chicagobooth.edu
• exp31official@lists.chicagobooth.edu
• xp95official@lists.chicagobooth.edu
• axp26official@lists.chicagobooth.edu
• exp32official@lists.chicagobooth.edu
• xp96official@lists.chicagobooth.edu

The following distribution lists will be used to communicate official Booth events.

• axp25events@lists.chicagobooth.edu
• exp31events@lists.chicagobooth.edu
• xp95events@lists.chicagobooth.edu
• axp26events@lists.chicagobooth.edu
• exp32events@lists.chicagobooth.edu
• xp96events@lists.chicagobooth.edu

Booth email lists are moderated during regular business hours to reduce the potential for spam. A short delay may be experienced in releasing approved messages.

Admissions Policies Relevant to US Military Personnel

Any Chicago Booth student who is called to active duty prior to matriculation will be granted a deferral of their admission to the following year. Deferrals will be reviewed/extended on an annual basis.

Military Personnel Leave of Absence

Military personnel are subject to the following specific considerations when requesting leave for active duty:

1. Students should present official documentation of their status as armed forces active personnel or reservists to the associate dean in the Sokolov Executive MBA Program Office.
2. Students receiving VA or military-related benefits should speak with the designated advisor to veterans in the registrar’s office for the university.
3. Students called to duty before Week 5 of the quarter will be allowed to drop their courses without tuition penalty.
4. Students called to duty during Week 5 or thereafter will determine appropriate registration/grading options on a per-course basis.

Resumption of Study for Military Personnel

Military personnel should contact the local campus cohort program team at least eight weeks prior to their expected return.