General Information Guidelines

In accordance with the US Department of Education and the Family Education Rights and Privacy Act (FERPA), the University of Chicago and Chicago Booth may release, without the express permission of a student, information that can be classified as “directory information.” This information includes student name, address, summer address, telephone number, date and place of birth, area of study, dates of program (start date, graduation date, enrollment dates), honors and awards, and degree conferral.

Students must provide written permission to the University of Chicago and Chicago Booth to release any information regarding the student’s academic record (grades, GPA). FERPA does permit disclosure of a student’s academic record to the following parties, without consent, and under the following conditions:

• School officials with legitimate educational interests;
• Other schools to which a student is transferring;
• Specified officials for audit or evaluation purposes;
• Appropriate parties in connection with financial aid to a student;
• Organizations conducting certain studies for or on behalf of the school;
• Accrediting organizations;
• Appropriate officials in cases of health and safety emergencies; and
• To comply with judicial order or lawfully issued subpoena.

For a full listing of FERPA guidelines, students should refer to registrar.uchicago.edu/records/ferpa/.

Each student is provided a Booth email address and a CNetID user account with a unique password. The assigned user names are unique identifiers and are tied to students’ university identification numbers (Student IDs); therefore, user names cannot be changed. It is the responsibility of all students to monitor correspondence sent to their Chicago Booth email address.

Use of University of Chicago and Chicago Booth systems is subject to the Privacy and Acceptable Use Policy. All users of University of Chicago and Chicago Booth systems should be familiar with its content.

The CNetID provides access to a variety of resources, including:

• Chicago Booth intranet at intranet.chicagobooth.edu
• Chicago Booth email
• Chicago Booth computer labs
• Student Directory
• UChicago Virtual Private Network (CVPN)
• Canvas LMS at canvas.uchicago.edu
• Wireless networking
• Proxy access (reserved library online catalogs)
• my.uchicago

Booth IT policies are posted on the intranet under Technology; Frequently Accessed Resources subsection.

Students needing to update their school record due to an official name change may complete a Name Change, found within My Profile. Students must provide official documentation of the new name. Acceptable forms of documentation include: a marriage license, driver’s license/state identification, or passport.

All students sign a general risk waiver upon accepting their offer at Chicago Booth. Students may be required to sign additional risk waivers during their time for certain activities in order to participate.

The University of Chicago and Chicago Booth reserves the right to use photos taken during class, programs, and events for promotional purposes. Students who do not wish to have their photo used in promotional materials should submit a written statement indicating such to Academic Services.

Chicago Booth has taken precautions to secure the personal information available through the Chicago Booth Student Directory. The Student Directory is password protected to allow access by Chicago Booth students and alumni only. Although these precautions should effectively protect any personal information available through the Chicago Booth Student Directory from abuse or outside interference, a certain degree of privacy risk is faced any time information is shared over the internet. Through viewing options provided to students, the Chicago Booth My Profile tool allows students to control personal information available to one another.

Students who do not wish for their contact information to be viewed by other Chicago Booth students have the option when updating their address records in My Profile to check boxes to suppress information. By checking any of the boxes in your home or business address records, your entire address record also will not be viewable to other student users of my.uchicago, the University of Chicago directory.

Official Student Travel

Travel directly related to coursework in a degree program or travel that is funded and/or sponsored by Chicago Booth is deemed “official travel.”

Some official travel may require waivers. Students participating in official travel are strongly encouraged to register their international travel plans and contact information with the University of Chicago at traveler.uchicago.edu. The University of Chicago does not have medical payment insurance that would cover student expenses in the event of an injury or illness during participation in these events.

Unaffiliated Student Travel

“Unaffiliated” travel refers to student travel that is neither funded nor sponsored by Booth, or any other academic unit at the University of Chicago. Limitations related to unaffiliated travel include:

• Participants and/or organizers may not use the Chicago Booth name, trademark logos, facilities, or listservs to market their programs; make travel reservations; sign contracts; negotiate group deals; or arrange meetings or other activities by implying that the travel has any relationship to Chicago Booth or UChicago.
• Participants and/or organizers who wish to engage alumni during any unaffiliated travel must seek approval of the deputy dean.
• Access to UChicago and Chicago Booth facilities abroad is not guaranteed.

If you are unsure of the disposition of your event, official versus unofficial, you must consult with the dean of students.

The University of Chicago fully embraces its responsibility to provide reasonable accommodations to qualified individuals with disabilities according to the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act as amended. Students must self-identify as an individual with a disability to the Student Disability Services (SDS) to receive reasonable accommodations. SDS staff will engage students in an interactive process to identify necessary services and accommodations to ensure equitable access to university programs and services.

Students are responsible for following the procedures outlined on the SDS website for registering and using disability services and accommodations.

All requests for an accommodation must be submitted via the online Student Disability Services Request Form. When access needs are not obvious or visible, disability documentation that meets SDS guidelines will be requested to establish eligibility and reasonable accommodations. SDS staff make accommodation decisions on a weekly basis once all supporting documentation and information has been submitted to SDS. Student eligibility is initially shared with the Booth disability liaison(s), and approved accommodations are implemented by Academic Services. For more information, you may contact SDS at 773.702.6000 or a Booth disability liaison.

Chicago Booth does not permit vendors selling products or services access to Chicago Booth students via email distribution lists, the online student directory, mailfolders, and/or tables in Harper Center and Gleacher Center. Vendors may market available products and services by placing an advertisement in Chicago Business or community bulletin boards. Vendors’ use of student lists must be solely for the purpose of contract and cannot be sold to a third party.